GDPR
TKAT is fully committed to complying with all relevant data protection legislation including the Data Protection Act 2018 (DPA 2018) and the UK General Data Protection Regulation (UK GDPR).
If you have any data requests relating to the school please contact us using the following email address: dataprotection@tkat.org
If you would like to make an Information Rights Request, please complete our Information Rights Requests Google form.
Use of photographs and video
This guidance covers photos or video (images) of people taken for School purposes.
Personal Data
If the image can be used to identify an individual and tell you something about them it is likely that it will be personal data for the purpose of the Data Protection Act. People can obviously be identified from names but may also be identified from contextual information e.g. the caption reads: ‘This photo shows students working in the school library’.
The following examples will help you to identify the issues that you need to consider.
Photos of specific individuals/groups
Where an image is clearly of an individual or group of individuals, who are the focus of the image, it will be personal data, and consent is required to use it.
Although the Data Protection Act does not specify that consent should be in written form it is strongly recommended that you obtain written consent so that you have a record, in case of subsequent disputes.
GDPR consent forms will be available.
Photos where individuals inadvertently appear in the background
It will not normally be necessary to obtain the specific permission of all who appear incidentally in the background of publicity shots where they are clearly not the focus of the image.
Photos of large crowds/events
Where an image does not focus on one individual or group of individuals, the data is unlikely to be personal data. In addition, it may not be practicable to obtain the consent of every individual. However, it is good practice to ensure that there are clear signs around the venue indicating that publicity photos are being taken.
Publication on web
Publishing an image on the web is a potential disclosure to the world at large. Particular care must be taken therefore to obtain appropriate consent where the image constitutes personal data. In cases of doubt you should err on the side of caution and not publish the image.
VIPs
It may not be appropriate to ask VIPs to complete consent forms, in which case it should be sufficient to obtain verbal consent.
Children
Although the Data Protection Act does not specify an age limit where images of children are being taken it is important to obtain written consent from the child’s parent/guardian.
For further information on TKAT privacy notices and contact details of the trust's GDPR team, please use the following link: